Discover the benefits of our POS systems from Tillhub and helloTESS! - the ideal all-in-one solution for retail, service providers and hospitality. A seamless combination of point of sale, accounting, payments and more.
A POS system must fit the needs of your own business. A Bakery or a Flower shop have different hardware and software requirements for a cash register than Hairdressers or entrepreneurs in the service sector. In addition to industry-specific functions, a modern POS system must be able to do the following:
The checkout solution should be intuitive and easy to use. This avoids unnecessary delays in the checkout process and enables simple installation and commissioning without lengthy user training.
Functions for managing stock and inventory as well as information on employees and customers fully exploit the advantages of a smart and fully integrated POS system.
It goes without saying that the POS system must meet all legal requirements. These include above all Technical security device (TSE), receipt output and generally all the requirements of the Cash Register Security Ordinance (KassenSichV).
Integrated checkout functions enable the acceptance of cashless payment methods without additional technical effort. If a card payment infrastructure already exists, it should be easy to connect existing card terminals to the POS system.
Cashless checkout with all common payment methods (credit card, debit card, Girocard or EC card and mobile variants such as Apple Pay and Google Pay) should be possible without any problems with a corresponding acceptance contract from PAYONE.
Other key features include accounting in compliance with the tax authorities, interfaces to DATEV or other tax programs and, ideally, simple communication with your own tax advisor.
Another decisive advantage of a POS system - for example from Tillhub or helloTess! - is the ability to create valuable analyses and statistics. Entrepreneurs can see exactly which products or services sell best, which times are particularly busy and how sales figures develop over a certain period of time. This data from the cash registers is a valuable basis for strategic decisions to adjust the product range or optimize prices. This transparency allows operational processes to be improved in a targeted manner. This increases sales and makes you competitive in the long term.
A POS system is an essential tool for complying with the multitude of regulatory and legal requirements. This is almost impossible without such a solution. This starts with the obligation to issue receipts. A legally compliant receipt must be issued for every transaction at a checkout. Without a modern POS system, this requirement alone can hardly be met. The risks in the event of a tax audit would be enormous.
A modern POS system saves time, especially in retail and hospitality, as prices are recorded automatically and payments - whether cash, card, mobile or online - are processed smoothly.
This means that both customers benefit from fast service and employees benefit from simple operation.
A POS system is therefore essential for companies in order to make the sales process efficient, legally compliant and tax office-compliant. It enables transactions to be processed quickly and accurately, reduces errors and optimizes the checkout process.
There are also discussions about introducing a general cash register obligation in Germany in the near future. Austria, for example, has already implemented such a requirement. Companies that switch to a legally compliant checkout system at an early stage are therefore already prepared for possible new regulations.
Classic stationary POS systems are mainly used in retail and hospitality. They usually consist of a touchscreen, checkout software and connected devices such as a receipt printer, barcode scanner and, of course, a terminal for accepting card payments.
Mobile POS systems are often compact versions of stationary cash registers. They are often already preconfigured with specific functions for use in a particular sector.
POS systems that run on Tablets or smartphones are particularly flexible, easy to operate and suitable for mobile service providers, market vendors or mobile catering businesses. Operation is very user-friendly, as most of them work via an app.
Cloud-based POS systems offer the advantage that all transactions and business data are stored securely online and can be accessed from anywhere at any time.
Self-checkout tillswhere customers scan and pay for their goods themselves, are mainly found in supermarkets or large retail chains.
There are also industry-specific checkout systems. In the catering industry, for example, they enable efficient table management and digital order taking. In retail, they support stock management and customer loyalty programs, while hairdressing salons or service providers benefit from integrated appointment management functions.
Whether as an offline, online or hybrid solution - modern POS systems such as those from Tillhub and helloTESS! can be perfectly adapted to the needs of a company and offer maximum efficiency, flexibility and security in payment transactions thanks to innovative technologies.
Which POS system is right for me? The answer to this question is very individual and depends heavily on the intended area of application. A look at the advantages and disadvantages of the individual POS systems will help you choose the right system from the extensive range on offer.
numerous functions for merchandise management and accounting
easy connection to existing tools thanks to many interfaces
ideal for larger companies with complex requirements
limited expandability
less flexibility for individual requirements
ongoing maintenance or update costs
very flexible
hardly any effort required for installation, plug-and-play
very suitable for changing locations
lower range of functions
stable WLAN or mobile connection required
favorable purchase price
can be used very quickly
high mobility and flexibility
less functionality
Internet connection required
not necessarily suitable for rugged environments
location-independent access to data
automatic updates and data backup
scalable and flexible for growing companies
depending on stable internet connection
additional costs for cloud hosting
Data protection may be more difficult to guarantee
Choosing the best POS system depends on various factors. First of all, you should clarify which functions are particularly important for your own business. Modern POS systems can usually be configured to meet the needs of a wide range of industries. Because a Retail business has different requirements than a Restaurant a Large-scale gastronomy or for example a Hairdressing salon. It is important to ensure that the POS system of choice meets all legal requirements such as the German Cash Register Security Ordinance (KassenSichV) and has a certified technical security system (TSE).
In addition to the functions for the intended use, user-friendliness and scalability play a decisive role. An intuitive system saves time when training employees and minimizes errors in the checkout process.
Anyone running a growing business should make sure that the POS system can be easily expanded - for example with additional checkout stations, warehouse management or online store connections for the integration of e-commerce offerings. The option of linking the POS system with existing accounting or merchandise management software also simplifies administrative processes and ensures better operational organization.
In any case, it should be ensured that the provider of the POS system offers comprehensive support. After all, the cash register data must always be available, especially during opening hours.
Different industries place different demands on the hardware of a POS system: A Boutique that makes 20 sales a day places comparatively low demands on the POS system hardware. A Fast food restaurant with 500 orders a day, in a sometimes hot, not clinically clean environment, requires quite robust POS system hardware.
However, resistance to external influences is only one criterion. The selection of the right hardware concept is just as important. The POS systems are tailored to the robust requirements of Small gastronomy and Large-scale gastronomy catering. At the same time, the clever combination of different end devices enables the application for almost all real-life application scenarios - from Café to the Hairdressing salon to the Flower shop.
POS systems can either be purchased or rented. In most cases, a rental model that covers end devices and all important services is the most sensible solution. In this case, regular software updates, customer support and device replacement in the event of a defect are directly covered. A modern mini POS system including receipt printer and card reader is available from PAYONE for as little as EUR 39 per month. The POS system for retail and services as well as the version for the hospitality industry start at 99 euros per month - also including all the necessary features that an electronic POS system must have.
The Cash Register Security Ordinance (KassenSichV) is intended to ensure the security and tamper-proofing of electronic cash register systems. It has been in force since January 1, 2020 and stipulates that all electronic cash register systems must have a certified technical security device (TSE). This is intended to prevent manipulation of the stored data. The aim of the regulation is to curb tax evasion and illicit transactions by storing cash register data in a tamper-proof manner and making it available to the tax office for inspection if required.
In addition to the TSE obligation, the KassenSichV also includes other requirements, including the obligation to issue receipts. This means that a customer must be given a receipt for every transaction. In addition, every POS system must be registered with the tax office and a uniform digital interface (DSFinV-K) must be used for standardized data transmission. In various guide texts, we have provided further information on the KassenSichV and on TSE have been compiled.
A cash register system is mandatory in Germany if a company uses an electronic cash register or a system for the digital recording of business transactions. Since January 1, 2020, the Cash Register Security Ordinance (KassenSichV) stipulates that electronic cash register systems must have a certified technical security device (TSE) to prevent tampering. Companies that continue to use an open cash register are not affected by this regulation, but must still ensure proper accounting.
If smaller companies still work with a so-called open cash register and could keep their books using a simple income statement, a cash register system also offers tangible advantages for them:
Reduces manual work
Reduces the error rate
Companies with a high proportion of cash in particular cannot avoid using an electronic cash register system. This is because they also have to keep a complete record of their business transactions and document all transactions in compliance with the tax authorities. Given the large number of payments in a bakery, hairdressing salon or catering business, for example, this cannot be achieved without a modern POS system. Violations of these regulations can result in high fines or tax audits.